In Microsoft Word, templates are pre-designed abstracts that you or addition abroad (such as Microsoft) creates to use as a arrangement for a project. The arrangement could be for a business card, brochure, resume, presentation...the account goes on. Regardless of the purpose, templates accommodate the architecture bendability that any alignment (or individual) needs to attending professional. (You can additionally acquisition templates for Excel, PowerPoint, and added applications, but in this commodity we’re absorption on Microsoft Word.)
The arrangement contains a specific layout, style, architecture and, sometimes, fields and argument that are accepted to every use of that template. Some templates are so complete (such as business cards), you alone accept to change the individual’s name, buzz number, and email address. Others, such as business letters or brochures, could crave that aggregate is afflicted except the blueprint and design.
Once you actualize a template, you can use it over and over. Remember that while you accessible a arrangement to alpha a project, you save the activity as addition book type, such as the basal .docx Word format, for editing, sharing, printing, and more. The arrangement book stays the same, unless or until you appetite to change it (more on that later).
This is a sample arrangement in Microsoft Word.
Fortunately for us, Microsoft provides abounding hundreds of templates for all of its programs. Note that best of Microsoft’s templates are online, which agency you cannot admission them unless you’re affiliated to the Internet.
To accessible one of the system-provided templates in Word:
1. Accessible Microsoft Word and baddest New.
2. Peruse the Suggested Chase categories: Business, Personal, Industry, Architecture Sets, Events, Education, or Letters. For this exercise, baddest Business.
3. Word displays a bulletin that says, “Searching bags of online templates.”
4. Word displays arrangement chase after-effects on-screen, additional a absolute account of categories in a scrolling console on the right.
5. Scroll bottomward the folio or accept a altered category, afresh baddest a arrangement that fits your accepted project.
Select a arrangement from a category, afresh alpha bushing in your own abstracts and images.
We alleged the Internet Café template. Notice the photos, graphics, and capital information, such as hours, are already created in the template. You alone accept to blazon over the absolute abstracts with your company’s data, and the advertisement is complete.
You can change the colors, font, photos, logo, and annihilation abroad on this template. If you accept not alleged the Internet Café brochure, amuse do so now. Before you accomplish any changes, go advanced and save this arrangement with a new filename.
1. If you chase accustomed document-saving procedures (and you can here), you baddest Book > Save As > Computer > Browse. Afresh cross to the applicative binder and accord the arrangement a new name.
2. Remember that already you bang the bottomward arrow beside the Save As Blazon in the ascribe box and baddest Word Arrangement (*.dotx) from the account (and change the name, of course, in the Book Name ascribe box), Microsoft automatically puts the book in its own arrangement folder.
3. Already adored as a template, abutting the file.
4. Now accessible it again. Note that it is not in the binder you specified. Don’t panic. Cross to C:\Users\owner\Documents\Custom Office Templates and your custom templates are there. Baddest the one you aloof adored from the account and accessible it.
Save the certificate as a template.
5. Change the sections on the new arrangement that will be on every brochure, such as the logo, or acquaintance information. Afresh save it as a arrangement afresh by pressing Ctrl S. It will save in the aforementioned location.
6. Next, ample in all the added advice and save it—this time, as a document, so you can book it out or allotment it with others.
Whenever you’re accessible to actualize a new brochure, aloof accessible the template, access the new data, and save the completed advertisement as a document.
This Internet Café arrangement has been adapted and adored as a certificate brochure.
Custom templates can be as simple or circuitous as needed. For example, you ability actualize a arrangement for your company’s newsletter, posters for a seminar, or invitations for accumulated events. You can additionally actualize alternate templates to amount on the Intranet, so others can ample in the blanks to book their own envelopes and letterhead, for instance.
First, actualize a document—design and architecture it, add cartoon and photos. If it’s interactive, baddest Controls from the Developer tab and actualize custom ascribe fields for user interaction.
For this exercise, actualize an advertisement flyer for a Meet & Greet appointment including lunch, cocktails, and banquet for the company’s chief administration and its new interns.
1. Alpha with a bare document.
2. Actualize two columns: The larboard is 4.5 inches and the adapted is 2.5 inches, and the amplitude amid the columns is about 3/8 of an inch. These abstracts are alone suggestions. Acclimatize as all-important for your activity and the images and cartoon you choose.
3. Add a title.
4. Accept a chantry (we’re allotment Century Gothic), appearance (sans serif), and blush (white), for that title.
5. Repeat this action for a subtitle. In our example, we’re alteration the chantry blush to aphotic teal.
6. Actualize some clear boxes for the appellation (dark teal) and the explanation (light teal). Baddest Insert > Shapes and accept a rectangle from the figure list.
7. Insert an applicative photo in both columns. Accept Insert > Pictures and baddest photos from your Pictures Library. Adding images gives you an befalling to eyeball angel sizes and cavalcade widths and acclimatize them as needed.
8. Access the calendar and calendar in cavalcade one. Use Century Gothic 14 (in black) for the anatomy argument and Century Gothic 18 (in aphotic teal) for the headers.
9. Access the time and abode additional the appointment hosts in cavalcade two, with the aforementioned fonts and colors for the anatomy argument and headers.
Create a custom accident template.
10. Already annoyed with the final product, bang Save As > Meet Greet.docx (a approved Word document), so you can allotment or print.
11. Before you exit, additionally save this certificate as a template. Bang Save As > Save As Type, accept Word Arrangement [*.dotx] from the list, and save as Meet Greet.dotx. Abutting conference, the arrangement is accessible to get you started.
Once you accept some custom templates in your Custom Office Templates folder, back you accessible Word and baddest New, Word provides a new class on the backstage card alleged Personal. Bang this class to see and accessible your adored templates.
Open your custom arrangement beneath New > Personal.
Some templates use alternate controls for user input. For example, brainstorm that already a month, the annex managers, abettor managers, and accommodation originators of a ample cyberbanking academy accept a affair at one of the 12 branches. It’s your assistant’s job to email the date, time, location, speakers, topics, and calendar to anniversary attendee. Rather than accept that being retype the abstracts in a approved template, you can actualize a arrangement area options can be alleged from a list. For example:
1. First, actualize the template, afresh adjudge which fields (date, time, etc.) can be alleged from a list.
2. Bang the Developer tab.
3. Position your cursor on the arrangement area the date goes.
4. Baddest Insert > Argument > Quick Parts > Field, afresh accept Date from the Categories console and baddest a date architecture from the Properties panel. Bang OK. Now the date will amend automatically.
Insert a date acreage that automatically updates.
5. Next, position your cursor on the arrangement area the area goes.
6. Baddest Developer > Controls > Combo Box Content Control. Word places this account on your template.
7. With the Developer tab still selected, bang Controls > Properties, and the Content Control Properties chat window opens.
8. Bang the Add button, access a annex name in the Add Choice chat box, afresh bang OK. Repeat this action until all the annex locations are entered, afresh bang OK afresh to abutting this chat window.
Create a Combo Box Control so users can baddest options from a list.
9. If you appetite to modify, remove, or move an access up or down, highlight the entry, afresh bang the adapted button.
10. You can change the blush of the Combo Box anatomy and change or actualize a custom appearance (fonts, color, attributes, etc.) for the book acclimated central the Combo Box.
11. Repeat accomplish 5 through 8 aloft to actualize Combo Box Content Controls for the absolute fields: affair date and time, speakers, and topics.
12. Back finished, save the certificate as a Word Arrangement (*.dotx).
The custom templates that you actualize or adapt from one of Microsoft’s banal templates are stored at C:\Users\Owner\Documents\Custom Office Templates, area <Owner> is your login name. Back you accessible the Users folder, you’ll see your login name on the account of folders. If not there, it should be in the binder that’s absolutely alleged Owner.
Where the claimed custom templates and the banal templates are located
Microsoft food its templates at:
C:\Users\<your login name>\AppData\Roaming\Microsoft\Templates
Again, if you bootless to actualize a different login name, this binder may be alleged <Owner>. If you can’t acquisition it, the AppData binder and all of its files and subfolders are hidden.
Show Hidden Files and Folders
To appearance the Hidden files:
Two added means to locate the banal templates folder
To ascertain the absolute name of the Templates folder:
You can additionally bang the Alpha button, afresh archetype and adhesive this: %appdata%\Microsoft\Templates in the Chase box and columnist Enter. The Templates binder appears in the Alpha box. Double-click to go beeline to the banal templates folder.
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